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N.B.: In the interests of stylistic clarity, the masculine form is used in these documents and is understood to designate women and men.
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General information
Program objectives
- Foster research and creation by making available to artists the resources necessary for creating works and carrying out activities related to their artistic development, throughout their careers.
- Give artists an opportunity to contribute to the development of their discipline through the exploration of advanced resources and technologies.
- Facilitate artistic creation that leads to production and dissemination.
This program supports music professionals and, in some instances, music professionals' groups. It covers all forms of dance.
Music encompasses classical music (including contemporary and electroacoustic music) and all forms of non-classical music.
Professional artist
For the purposes of this program, the term “artist” refers to all of the applicants concerned.
Artists are defined as follows:
- they declare themselves to be professional artists;
- they practise an art on their own account or offer their services for remuneration, as creators or performers, especially in the fields under the responsibility of the Conseil des arts et des lettres du Québec
(CALQ);
- they have gained the recognition of their peers;
- they disseminate or publicly interpret their works in places and/or contexts recognized by their peers.
A group designates a group of artists, regardless of their number. Each member of the group must be a professional artist as defined above and satisfy the program's eligibility criteria. One member must represent the group as coordinator. Moreover, the group must not have received collectively grants in respect of the same project under other programs offered by the
CALQ.
The same coordinator must always represent permanent groups unless exceptional circumstances arise.
A group legally constituted as a not-for-profit or profit-making company or general partnership is ineligible for this program.
Categories of grants
Grants for up-and-coming artists
These grants are intended for artists and artists' groups with a maximum of five years of artistic practice on the registration deadline.
Development grants
Development grants are intended for artists who have over two years of artistic practice in Québec or abroad.
Career grants
Career grants are intended for artists whose careers span at least 20 years in the arts and literature and whose works or achievements are outstanding.
The next registration deadline for these grants is September 10,
2012.
A specific document pertaining to career
grants and the application form will be available from the CALQ
Web site one month before the registration deadline.
General eligibility criteria
To apply for a grant, an artist must be a Canadian citizen or a landed immigrant as contemplated in section 2(1) of the
Immigration and Refugee Protection Act and in both instances must normally reside in Québec and have resided there over the past 12 months.
An artist who has lived outside Québec for two or more years is not eligible for the program unless he maintains his status as a Québec resident.
In this instance, it is incumbent upon the artist to demonstrate his eligibility by confirming that he participates in the Québec health insurance plan (Régie de
l'assurance maladie du Québec).
The artist must have participated in at least one production independent of his training or subsequent to such training, in a context recognized by his peers.
If an applicant submits a project in a discipline other than the one in which he normally pursues his career, he must satisfy the eligibility criteria of the new discipline in which he is requesting a grant.
General rules
An artist may not receive more than $50 000 in grants over a four-year period, whether the grants were obtained individually or as part of an artists' group. This amount excludes travel grants, studios and studio-apartments grants, career grants and regional agreement grants.
An artist who has already received financial support under a CALQ
grant program, regardless of the section, is obliged to produce a
Report on the use of the grant, which must be submitted within a maximum of three months of the project's completion.
This report must be submitted before any new application is made, regardless of the program or section, and the
CALQ must have approved it.
However, an artist who has received a travel grant may submit an application in another section if his travel project has not been completed.
An artist may not, within a given registration period, submit two applications in a given section, whether individually or as part of a group, regardless of the discipline or the program.
An artist who submits an application in several sections or CALQ grant programs may only obtain one grant per registration period unless he has applied to the travel and studios and studio-apartments sections or has applied for a career grant.
If, in conjunction with the same registration period, an applicant is recommended for more than one grant, the
CALQ will telephone or e-mail him to inform him of the situation. The applicant has 10 business days following the date of this notice to inform the
CALQ of the grant that he wishes to accept. Beyond this deadline, if the
CALQ does not receive this information, it will award the grant for the highest amount and the other applications will be rejected.
In the event that the artist applies to different CALQ grant programs, in particular those pertaining to the regional funds, and the
CALQ recommends one of these grants while the other applications are being processed, the applicant will have 10 business days following the date of the announcement letter that he receives to inform the
CALQ whether or not he accepts this grant. Beyond this deadline, if
the CALQ does not receive this information, it will award the grant recommended and the other applications will become ineligible.
Moreover, an artist may not receive more than two grants per fiscal year including those obtained within the framework of a regional agreement. Travel grants, grants in respect of studios and studio-apartments and career grants are not included in this maximum amount.
Projects carried out under a school program are ineligible.
The CALQ may not support the same project more than once. Moreover, it may not award a grant in respect of the same expenses related to a project already supported under another program of the
CALQ or any other organization whatsoever.
Projects that have already been completed on the registration deadline are not eligible.
Submitting applications
An artist wishing to apply for a grant must fill out the appropriate application form and be sure to submit all of the required documents.
A Grant Application Presentation Guide
is available from the CALQ's Web site.
Only the original copy of the form, signed by the artist or by each member of the artists' group, will be deemed valid. Applications may not be sent by fax or by email.
Application forms are available from the pertaining program's page on the
CALQ's Web site. [See
Application
form section next to the grant category.]
Mailing address
The mailing address where the applications must be sent varies according to each discipline and is indicated on the application form.
Contents of the file
A single copy of the registration file must be submitted (21.6 cm x 27.9 cm or 8½” x 11”). To facilitate photocopying, do not staple, bind or print the documents on both sides of the page.
All sound recordings, visual documents and scores must be identified with the applicant's name and stage name, as the case may be.
Letters of recommendation are not submitted to the jury.
The file must include:
- a description of the project;
- the artist's curriculum vitae or the curricula vitae of the members of an artist's group (maximum of three pages per artist);
- the curricula vitae of the main collaborators in the project (maximum of three pages per person);
- a detailed project work plan including the proposed timetable;
- the detailed budget for the project;
- in the case of travel grants: a proof of registration or an invitation in the case of a project that calls for participation in a workshop, conference, colloquium, biennial event, festival, symposium or any other event of this kind;
- in the case of a commissioned work, a letter from the host organization that is commissioning the work;
- information on the host organization and its financial participation or that of other partners in the project;
- in the case of development and advanced training grants: the letter of acceptance from a professor or a master artist;
- if need be, a clipping file of not more than five pages containing photocopies of newspaper articles published during the previous five years. Pages in excess of the stipulated number will be discarded;
- three copies on CD of a demo related to the project;
- if need be, one of the following supporting documents: three copies of a CD or DVD.
See the Grant application presentation guide for technical information concerning supporting items and documents.
Incomplete applications or those received after the registration deadline are not accepted.
Only visual material, sound recordings and publications are returned to applicants within 90 days of the announcement of the results.
The CALQ is not responsible for the loss of submitted items or damage sustained by such items during shipping. Applicants are urged to avoid sending the originals of items or supporting material required for a grant application.
Subject to the provisions in the Act respecting Access to documents held by public bodies and the Protection of personal
information, the CALQ respects the confidentiality of the documents and information in its possession and of those sent to it.
Applicants must promptly notify the CALQ of a change of address.
Processing of applications
Within four weeks of the registration deadline, the CALQ sends an e-mail acknowledgement to applicants who have an e-mail address. Applicants who submit their applications to the
CALQ's offices receive a dated acknowledgement of receipt.
Validation of the file
A program manager ascertains whether the applicant and the project satisfy the eligibility criteria.
Evaluation by a jury
Before the juries meet, copies of each application and, as the case may be, of supporting documents, are sent to all members for examination. The juries meet and evaluate all the applications.
Decision
Approximately three months after the registration deadline, the CALQ informs the artist in writing of its decision concerning his application.
When an application is approved, the artist will receive along with the approval letter, a document outlining all the terms and conditions governing the use of the grant.
Evaluation of applications
Juries whose members must be drawn from the bank of resource persons that the Board of Directors of the
CALQ approves evaluate the grant applications.
The document specific to the Travel section describes the evaluation of travel grant applications in the “Development” category.
All applications are assessed on their merit, in light of the objectives and evaluation criteria specific to the different sections of the program. The selection takes into account both the comparative value of the projects and the funds available.
The CALQ's management confirms the juries' decisions. Decisions are final and without appeal.
Three months after the announcement of the results, the CALQ makes available the names of the members of a jury.
Ethics
Board members, members of juries and employees of the CALQ are subject to
codes of ethics. All must act in good faith in performing their duties and refrain from taking part in any discussion concerning a grant application that risks creating a conflict of interest. Confidential or privileged information transmitted to them may not be used for personal reasons.
Awarding of grants
The CALQ establishes the amount in light of the funds available, budgets submitted and eligible expenses. The maximum amounts offered under the program may not be increased, even in the case of a group project.
The grants are paid in a lump sum, except for grants of $12 000 or more, which may be paid in two instalments over two fiscal years. The artist must indicate his choice in the appropriate box on the grant application form. If no indication is given, the grant will be paid in a lump sum.
The first or full payment of the grant will be made in the month following the announcement and the second payment, as the case may be, will be made in January of the following calendar year.
In the case of artists' groups, the grant is divided equally among all of the members of the group unless a proposal signed by all of the members otherwise apportioning their shares is submitted with the application.
In accordance with tax legislation, an artist is bound to declare the amount of the grant he receives. The
CALQ issues a tax slip to each grant recipient and to each member of an artists' group and submits the list of grant recipients to the ministère du Revenu.
The CALQ may not award a grant in respect of the same expenses related to a project already supported in conjunction with another program of the
CALQ or any other organization.
By cashing a grant cheque, the artist or the artists' group undertakes to carry out the project planned and to comply with the conditions governing the payment of the grant.
When an artist is unable to carry out part or all of the activity covered by the application, or a major change is made to the project or work schedule, he must promptly contact the
CALQ to make the appropriate arrangements. Should the artist fail to comply with this
condition, the CALQ may demand repayment of the grant.
The grant recipient or the coordinator in the case of an artists' group undertakes to submit a detailed report on the use of the grant or the results of the research and a summary of expenses incurred, using the
Report on the use of the grant form provided by the
CALQ. The
report must be submitted not more than three months after the
project's completion and must be approved by the CALQ.
The outcome of a research project remains the property of the artist, as do any rights he may hold on any work, specification, drawing, document, plan, report, datum, invention, method or process produced in conjunction with the program. However,
the CALQ may reproduce certain of these documents for the purpose of internal management.
When the project results in public activities such as performances or exhibitions, or in publications, the
CALQ's logo or mention of its contribution must appear in information, promotional or advertising documents in order to inform the public of the use of cultural funding.
Artists or artists' groups obtaining a grant must comply with standards governing the use of the
CALQ's
logo, as described in a document available from the CALQ or on its Web site.
Failure to comply with any of the foregoing conditions may jeopardize an artist's eligibility to submit a subsequent application.
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