IntroductionBefore submitting an application, artists are advised to read the program over carefully. If you have any questions after reading the program or if there is anything else you would like to clarify, please email or phone the program manager. The manager can also provide information and advice on how to present your project and what to include in your application.
This program, management of which was transferred from the Société de développement des entreprises culturelles (SODEC) to the Conseil des arts et des lettres du Québec (Conseil), aims to assist professional visual artists to acquire and develop tools or equipment required for creation, promotion and distribution.
- To improve and consolidate production conditions for artists through the acquisition of tools and equipment adapted for their artistic practice, including digital technologies.
- To contribute to the improvement of workshop working conditions through the acquisition of health and safety related equipment.
- To foster the integration of artists into professional networks for the dissemination of contemporary art.
- To cultivate the cultural influence of artists as well as the promotion and sale of their works.
Target applicantsThis grant category is intended for visual artists with more than three years of professional artistic practice in Québec or elsewhere who satisfy the General criteria and conditions for eligibility.This support is also intended for Inuit artists and artists belonging to the First Nations of Canada who conform to the program’s definition of an Inuit and First Nations artist.
The maximum amount of support cannot exceed $10,000 per year per artist, which can represent no more than 50% of the project’s eligible costs.
Note that taxes (GST and QST) cannot be included in the eligible expenses and must be deleted from the detailed budget attached with your application.News flash! Financial support is available for artists with disabilities with a view to ensuring access to CALQ’s services. Please complete the relevant section of your official form if you would like to submit an application.
To be eligible, the applicant in visual arts must:
- Have disseminated a body of works publicly, in venues and/or a context recognized by his peers. These works must have been produced independently of his training or subsequent to it.
- Commit to invest an amount matching or exceeding the support to be received for the project.
If an applicant submits a project in a discipline other than the one in which he normally pursues his career, his project must satisfy the eligibility criteria for the new discipline in which he is applying for a grant.Discipline
The visual arts encompass painting, sculpture, engraving, photography, drawing, illustration, mixed techniques, installations, comic strips, performance, textile arts, video art or any other form of related expression.Profile
DevelopmentArtists must have at least three years of professional artistic practice in Québec or elsewhere.
The number of years of professional artistic practice is determined taking into account the applicant’s overall career and includes the number of years of practice in another discipline.
Professional artistFor the purposes of Conseil’s program, the term “artist” is defined as follows:
StatusThe applicant must be a Canadian citizen or a landed immigrant as contemplated in section 2(1) of the Immigration and Refugee Protection Act. In both instances they must normally reside in Québec and have resided there for at least the preceding 12 months.
- They declare themselves to be professional artists.
- They create work or practise an art on their own account or offer their services for remuneration, as creators or performers, especially in the fields under the responsibility of the Conseil.
- They have gained the recognition of their peers.
- They disseminate or publicly interpret their works in places and/or contexts recognized by their peers.
Applicants who have resided outside Québec for two or more years are considered ineligible for the Conseil’s programs, unless they have maintained their status as a Québec resident.
In this instance, it is the applicant’s responsibility to demonstrate his eligibility by submitting proof of participation in Québec’s health insurance plan, as administered by the Régie de l’assurance maladie du Québec.
ConditionsThe following conditions apply to all of the Conseil’s grant programs, regardless of which section or category of the grant program is concerned.
- An applicant can submit no more than five separate applications and can receive a maximum of five grants in any given fiscal year for the Conseil (April 1st to March 31st). All applications submitted, including those deemed ineligible, count towards the annual maximum.
- Travel grants: All applications filed between March 1st and 31st, 2020 inclusively will be treated in the 2020-2021 fiscal year for accounting purposes.
- Acquisition and marketing, Commissioned works, Commissioned works and residencies, Professional development, Promotion, Research and creation projects and Literary or storytelling performances and hypermedia literary works: All applications filed between January 21 and March 31st inclusively will be treated in the 2020-2021 fiscal year for accounting purposes.
- Studios and studio-apartments: The applicable fiscal year for a grant application is specified under the application date for each studio. An applicant can only submit one application to this Studios and studio-apartments residency program in a given registration period.
- Territorial partnership: The applicable fiscal year for a grant application is specified under the application date for each program. An applicant can only submit one application to this section in a given registration period.
- A applicant who has received financial support from one of the Conseil’s grant programs is required to produce a Report on the Use of a Grant within three months of the end of the project. To be eligible to submit a new application, the grant holder must have submitted reports on the use of a grant for all projects that have reached their end date, and these reports must be approved by the Conseil. The official project end date is determined by the candidate upon registration.
- For open applications with no set deadlines, an application must be submitted at least four weeks prior to the project start date to be deemed eligible. In the case of a Travel Grant program, the applicant’s departure date is considered the project start date, whereas for all other financial support programs this corresponds to the date project activities commenced.
- An applicant cannot have more than three concurrent projects either under evaluation, supported or in the process of completion.
- Projects carried out under the supervision of an educational program are ineligible.
- A project that has already been rejected by the Conseil is ineligible for this program.
- A group legally constituted as a not-for-profit or profit-making company or general partnership is ineligible for this program.
- Incomplete applications.
Eligible projects and expenses
- The purchase and upgrading of tools and equipment related to the production of artworks.
- The integration of new technologies.
- The purchase and installation of health and safety related equipment (ventilation, dust extractor, etc.)
- The design and realization of promotional and marketing tools (publications and promotional pamphlets, websites, professional photography services, etc.)
- The acquisition of digital equipment and software for promotional purposes.
Ineligible projects and expenses
- Candidate’s remuneration.
- Research and creation activities.
- Training and professional development activities.
- The purchase of basic materials and supplies.
- Property expenses (rental improvements, rental, maintenance, heating, etc.)
- Monographs and catalogues written by an art critic or curator.
- Travel within Québec and outside Québec.
- Artists’ residencies.
- Salaries other than professional honoraria paid to a supplier of goods or services.
- Expenses related to participation in an event (trade fair, salon, etc.)
- Expenses related to the mounting of an exhibition.
Evaluation of applications
- Artistic quality of the work
- Interest and relevance of the project
- Feasibility of the project
ProcessAll applications are assessed on their merit, in light of the objectives and evaluation criteria specific to the different sections of the program. Project selection takes into account both the comparative value of the project and funds available.
Grant applications are evaluated by juries formed in accordance with the Conseil’s Policy governing juries, committees and assessors. Members are persons recognized for their proficiency in the artistic fields concerned.
Upon completion of the review process, jury members make recommendations to the Board of Directors, which then ratifies them. All decisions are final and are not subject to appeal.
Three months after the announcement of the results, the Conseil makes available the names of the members of a jury.EthicsBoard members, employees and members of juries and committees of the Conseil are subject to Codes of ethics and professional conduct. All must act in good faith in performing their duties and refrain from taking part in any discussion concerning a grant application that risks creating a conflict of interest. Confidential or privileged information transmitted to them may not be used for personal reasons.
DecisionThe Conseil will informs the applicant of its decision approximately three months after the application deadline or submission date.
An applicant registered for Mon Dossier CALQ will receive an email inviting him to consult his online file to find out the result.
If the application is successful, along with the announcement letter the applicant will receive a document describing the terms and conditions governing the use of the grant.
If the application is unsuccessful and the applicant is not registered for Mon Dossier CALQ, the Conseil will communicate its decision in writing.
After receiving the results, the applicant may request the jury’s or the evaluator’s general rankings of the project for each evaluation criterion.
Presentation of the application
An application must be submitted at least four weeks prior to the project start date to be deemed eligible.
The date of submission online or the postmark is deemed to be the date of receipt of the application.
The Conseil sends an email acknowledgement of receipt. Applicants registered for Mon Dossier CALQ can track the progress of their grant application file’s processing directly in their online file.
Contents of the application fileThe required file contents are detailed on the application form. Letters of recommendation are not submitted to the jury.
Subject to the provisions of the Act respecting Access to documents held by public bodies and the Protection of personal information, the Conseil respects the confidentiality of the documents and information in its possession and of those sent to it.
Place of registration
All applications for studio-apartment residencies must be sent to the Montréal office, addressed to:
Ms Marianne Thibeault
79, boul. René-Lévesque Est, 3th floor
Québec (Québec), G1R 5N5
Obligations and reports
Awarding of grants
For further information…
- The Conseil determines the amounts awarded taking into consideration the funds available, budgets submitted and eligible expenses.
- The grant will be disbursed in the month following the announcement. However, to proceed with a payment, the Conseil must be informed of the grant recipient’s social insurance number. In accordance with tax legislation, a grant recipient is bound to declare the amount of the grant awarded. The Conseil issues a tax slip to each grant recipient and submits the list of grant recipients to the ministère du Revenu.
- For the studio and studio-apartment residency program, the grant will be disbursed two months prior to the beginning of the residency.
- For the studio and studio-apartment residency program, the artist selected undertakes to comply with the applicable conditions and rules, whether communicated by the host organization or the institution overseeing the residency or posted on their website, as the case may be.
- The Conseil cannot support the same project more than once. Moreover, the Conseil may not award a grant in respect of the same expenses related to a project already supported under another program of the Conseil or any other organization whatsoever.
- By cashing a grant cheque, the artist enters into a commitment to carry out the project planned and comply with the conditions governing the use of the grant.
- The grant recipient has three years from the application registration date to complete the project supported. The end of this period is the project expiry date. Should the artist fail to comply with this condition, the Conseil may demand repayment of the amount disbursed. Moreover, should the artist die or be disabled prior to completion of the anticipated activity, the Conseil may demand repayment of the grant prorated to the state of advancement of the activity.
Report on the use of a grantThe grant recipient undertakes to submit a detailed report on the use of the grant or the results of the research and a summary of expenses incurred, using the Report on the use of the grant form provided by the Conseil. This report must be submitted within three months after the end of a project. To be eligible to submit a new application, a grant recipient must have submitted the reports on the use of grants for all projects that have reached their end date, and these reports must be approved by the Conseil. The official project end date is determined by the candidate upon registration.
Visibility and use of the Conseil’s logoStandards governing visibility
- When the project results in public activities such as exhibitions or publications, the Conseil’s logo or a mention of its contribution must appear on any documentation, promotion or advertising materials.
- The grant recipient must comply with Standards governing the use of the Conseil’s logo.
Further eligibilityFailure to comply with any of the foregoing conditions may jeopardize an artist’s eligibility to submit a subsequent application.
Tools and references
The masculine form used in this document is understood to designate men and women equally.
- Code of ethics and professional conduct governing jury and committee members and assessors hired by the Conseil des arts et des lettres du Québec
- Act respecting Access to documents held by public bodies and the Protection of personal information
- Immigration and Refugee Protection Act
- Act respecting the professional status and conditions of engagement of performing, recording and film artists
- Act respecting the professional status of artists in the visual arts, arts and crafts and literature, and their contracts with promoters
- Policy governing juries, committees and assessors
Acquisition and marketing
Application deadline: Anytime
Support for the acquisition and development of tools or equipment for creation, promotion and distribution.
- Grants for artists and writers
- Dissemination and promotion
- Research, creation, exploration and production
- Artist or Writer
- Visual arts