Impact of COVID-19 on projects supported by the CALQ
Last update: June 8, 2:30 pm
- Application processing during COVID-19
- About the Présentation de spectacles en distanciation physique program
- About the enhancement of the grants program
- About the return of the Exploration and Digital Deployment program
- Emergency Assistance
- Impact of cancellations on funded projects
- Any other questions?
Application processing during COVID-19
When will I receive my grant?
From now on, grant payments will be made according to the project start date. You will receive the payment for your grant on the 1st of the month if your project starts between the 1st and the 14th of the month. You will receive the payment for your grant on the 15th of the month if your project starts between the 15th and the last day of the month. In all cases, your social insurance number (S.I.N.) is required to receive a payment.
What happens to the processing of applications already submitted under the territorial agreement programs?
Applications already being progressed will be finalized. We will monitor the situation daily. We may extend certain registration dates if necessary. Regardless, affected clienteles will be informed as soon as possible.
I submitted an application recently and I still haven’t received an answer. What’s going on?
Because of the changing nature of the current situation, the CALQ cannot guarantee response times indicated in the program information will be respected. If you haven’t already done so, we encourage you to register Mon Dossier CALQ to follow the progress of your file.
My organization is scheduled to hold its annual general meeting or a virtual board meeting in the near future. Will holding this session remotely be considered valid?
Yes. On April 27th, a new temporary measure to allow for remote meetings and sessions to be held where laws or regulations would normally prohibit it was announced by the Ministère de la Justice. This new measure will ensure that meetings held remotely through technological means are considered valid in the above-mentioned instances. This measure will remain in effect for the duration of the COVID-19 public health emergency.
About the Présentation de spectacles en distanciation physique program
What are the features of the new Présentation de spectacles en distanciation physique program?
The purpose of the program is to enable organizations that present performing arts, multidisciplinary arts, literature and storytelling performances to explore ways to present their works to live audiences while respecting COVID-19 social distancing rules.
What types of projects will the program support?
We want to enable organizations to try new approaches and devise non-traditional ways to reach audiences while respecting social distancing. For example, it might be possible to present shows in parks, below the balconies of apartment buildings, condos and senior residences, in alleys, in streets that have been turned over to terraces, in a lot transformed into a drive-in performing arts space, etc.
What expenses are eligible for the Présentation de spectacles en distanciation physique program?
Production and presentation costs are eligible. Expenses for rehearsals, adaptation of a production, and marketing and management costs incurred for the project can be included. If the project involves a Québec tour, the related costs should be included in the application: travel and living expenses, equipment rental, insurance, agency expenses, promotional and advertising costs not covered by the presenter.
In the performing arts, many shows involve contact between the performers. Is it possible to submit an application for a project that will start when safety rules allow?
No. To be eligible, the project must respect the safety rules in effect at the time the application is submitted.
We are an artist collective and we want to mount a project together. Are we eligible for the Présentation de spectacles en distanciation physique program?
The program is for non-profit corporations. If you are not legally incorporated, you could either make an agreement with a presenter who would be involved in the project and who could submit the application, or submit an application for a Public Presentation grant under the general grant program for artists.
I want to apply for assistance for a project that will be presented in the near future. How long does it take to get a response?
Given the current crisis, we have adjusted our processes in order to respond as quickly as possible. We encourage you to submit your application as soon as it’s ready and we will do our utmost to give you a prompt answer.
The government of Québec is allowing indoor gatherings of up to 50 people starting June 22. Can I submit an application to the Présentation de spectacles en distanciation physique program for a performance that will respect the new rules?
No. The program is designed to give the public a chance to enjoy the performing arts this summer by supporting non-traditional forms of presentation, such as outdoor performances and performances in unconventional venues. Indoor shows at a performing arts venue following the reopening of performance spaces by the government are not eligible.
How will this new program be funded?
It will be funded from the additional envelope received under the Cultural Sector Economic Recovery Plan announced on June 1, 2020.
Why have you suspended grants for some types of organizations under the Specific Programming Support program?
The program has been temporarily suspended for some types of organizations (performing arts and multidisciplinary arts presentation, creation and production organizations, as well as national and international events) so that organizations don’t spend time preparing applications for activities that cannot take place during the COVID-19 pandemic. However, we are providing other types of assistance for the organizations affected by the suspension of live audience events. They will be able to obtain better support for projects that are adapted to the current environment. We are moving quickly to adjust our programs in accordance with the changing guidance from the Direction de la santé publique.
When submitting an application, how can we provide a completion guarantee in the current situation?
By completion guarantee, we mean the application must demonstrate the feasibility of the project in view of the guidance from the Direction de la santé publique at the time it is submitted. For example, as of June 8, the following projects are eligible: roving shows in streets and alleys, a musical performance at a drive-in theatre, a circus performance under the balconies of an apartment building, etc.
About the enhancement of the grants program
What are the types of post-secondary institutions offering specialized art programs whose final-year students are eligible for CALQ grants on an exceptional basis during the COVID crisis?
Institutions that offer full degree programs for future professional artists, such as public and private institutions recognized by the Ministère de l’éducation et de l’enseignement supérieur.
I’m looking for the grant application form for final-year art students.
There isn’t a special form for final-year art students. You should use the form for the grant you’re applying for.
Does the fact that final-year art students and emerging humorists can apply for the new grants program mean that fewer artists and writers will be supported?
No, on the contrary. Additional funding has been allocated to the grants program in order to be able to support a larger number of projects.
Are final-year students eligible for all CALQ programs? How will you evaluate them on the excellence of past work criterion?
To enable post-secondary art students in their final year to enter the profession under these challenging circumstances, they will be eligible, on an exceptional basis, for all sections of the grants program as well as the Vivacité and Recognition programs, even if they don’t meet all the regular requirements. School work can be taken into consideration.
Are humorists eligible for all CALQ programs?
No. The CALQ is sensitive to the problems of final-year students and emerging artists in the field of humour. We have therefore set up a pilot project to support the creation of quality texts and help young artists enter the profession. For this purpose, emerging humorists will be able to submit applications to three sections of the grants program: Research and Exploration, Creation and Professional Development.
Are artist-entrepreneurs eligible for CALQ support?
They are eligible for the CALQ’s grants program, which was enhanced in the winter of 2020 in recognition of needs relating to artist-entrepreneurs’ multiple skills and to improve their financial situation. The program provides support at every stage of the creation – production – presentation process, throughout the artist’s career.
How to you plan to support all artists, regardless of age, experience, ethnic origin and location?
The CALQ recognizes the contribution of all artists to Québec’s cultural scene and values artistic diversity. This is reflected in all of its programs, including the new grants program announced in February 2020, which is more open, more flexible and provides financial support for a wide range of activities in all disciplines, regardless of the artist’s experience. The CALQ makes sure its juries are representative of Québec’s diverse population and seeks a fair balance between generations, genres, ethnocultural groups and Québec’s regions in the distribution of its funding.
About the return of the Exploration and Digital Deployment program
The Exploration and Digital Deployment program was already in existence. What has changed?
Because of the COVID-19 pandemic, the Exploration and Digital Deployment program, which was offered at a fixed date once a year, is now open at all times. Artists and arts organizations can therefore submit a project to the program whenever they are ready and receive substantial support to help them stay actively connected to their audiences. Previously, the financial assistance provided under the program could not exceed 75% of the total project cost, but this ceiling has been removed in view of the difficulty of earning self-generated revenue at this time.
Will the funding envelope allocated to the program come out of the CALQ’s regular programs?
The Minister of Culture has added $3.5 million to the CALQ’s $1.5 million envelope to help the artistic and literary communities weather the crisis.
Who can apply to this program?
All professional artists and arts organizations who are eligible for CALQ programs.
What types of projects qualify for support under the program?
Among other things, projects that increase the quantity of online Québec content and its dissemination are eligible. For example, a project could adapt existing works for digital distribution, produce podcasts or record on-stage performances. It could also increase the discoverability of content or help artists and arts organizations take ownership of the digital space. See the list of projects funded last year.
Can an artist or arts organization eligible for the CALQ programs but not supported apply for special emergency assistance?
No. The emergency measures announced by the CALQ are only for the organizations and artists it supports. There is an exception for organizations that were supported in 2019-2020 as part of Specific Programming support. These organizations may be eligible for emergency assistance.
Watch for government announcements to find out what other types of assistance you may be eligible for. We invite you to visit the www.quebec.ca/coronavirus for more information.
Can an artist or arts organization that has been supported by the Council in the past apply for emergency assistance?
Special emergency assistance can only be granted in relation to a project that is currently supported by the CALQ and for which the arts organization or artist has an immediate need. Organizations that were supported by Specific Programming in 2019-2020 may be eligible for emergency assistance.
Emergency assistance doesn’t seem to be available to some types of organizations. Why not?
Emergency assistance from the CALQ complements other programs offered by the two levels of government. Furthermore, emergency assistance isn’t our way of helping arts organizations. What we are trying to do is to help artists and arts organizations resume their activities as soon as possible and to support them during the crisis and as we emerge from it. This is the purpose of the measures we have announced. The CALQ is increasing its grant budgets to enable more artists to work, supporting non-traditional methods of presentation, and increasing and expanding its support for digital. In this way, the CALQ is helping the arts community with the means at its disposal.
Impact of cancellations on funded projects
I received funding or a grant that involves travel, but I haven’t booked anything yet. Can I use the grant to pay for travel insurance?
- The CALQ asks that you not make any reservations until further notice and not travel abroad, in accordance with guidelines issued by the Government of Canada.
I received funding (Circulation of Works Outside Québec) or a grant (Travel, Circulation of Works). My trip was cancelled, but I will not be reimbursed for all of my expenses. Should I reimburse the grant?
The CALQ is aware that the emergence of COVID-19 is an extraordinary situation and that its impact is being felt on the projects the CALQ supports. Given the context, you should explain the circumstances and present your justification in your final report. You do not need to reimburse for expenses you have already incurred.
However, if you have been reimbursed for some of the expenses incurred or you have not used the entire amount of your grant or funding, you need to reimburse amounts not spent, in keeping with our terms of allocation of funding or a grant.
I received funding (Circulation of Works Outside Québec) or a grant (Travel, Circulation of Works) to take part in an event that was cancelled. I will not be reimbursed for all of my expenses. Should I reimburse the grant?
See the answer to previous question.
I received funding (Circulation of Works Outside Québec) or a grant (Travel, Circulation of Works). I must postpone or change my project. Can I do that?
You do not need to report minor changes to dates or projects. However, you can report substantial changes to your project by email to the person responsible for your file.
I received funding (Circulation of Works Outside Québec) or a grant (Travel, Circulation of Works), and I have incurred additional expenses because of the extraordinary circumstances surrounding COVID-19 (for example, a change in expenses or the postponement of tour dates). Can I submit a new application to have these additional expenses covered?
You do not need to submit a new application. The CALQ encourages you to present these items in your final grant use report so that additional aid can be awarded if necessary.
My company or I are stranded abroad or have been placed in quarantine. Can I use the funding or the grant to cover unexpected expenses? Can I obtain a supplement to the grant to cover these expenses?
The CALQ intends to be flexible given the circumstances. You should immediately contact the person responsible for your file. If you need emergency financial assistance to return home, we invite you to write to us at this address and fill out the emergency assistance request form (in French only) designed for this purpose.
I submitted an application for financial support that involves travel abroad. How will this affect the evaluation of my application?
In accordance with the directives issued by the Government of Canada, it is recommended that you do not travel abroad. As such, no grants will be awarded for international travel until further notice.
I have a question. Who should I contact?
You can contact the person responsible for your file.