Impact of COVID-19 on projects supported by the CALQ
Last update: June 8, 2:30 pm
Application processing during COVID-19
When will I receive my grant?
Grant payments will be made according to the project start date. You will receive the payment for your grant on the 1st of the month if your project starts between the 1st and the 14th of the month. You will receive the payment for your grant on the 15th of the month if your project starts between the 15th and the last day of the month. In all cases, your social insurance number (S.I.N.) is required to receive a payment.
My organization is scheduled to hold its annual general meeting or a virtual board meeting in the near future. Will holding this session remotely be considered valid?
Yes. On April 27th, a new temporary measure to allow for remote meetings and sessions to be held where laws or regulations would normally prohibit it was announced by the Ministère de la Justice. This new measure will ensure that meetings held remotely through technological means are considered valid in the above-mentioned instances. This measure will remain in effect for the duration of the COVID-19 public health emergency.
Who will evaluate the grant applications?
Applications to the new grant program will be evaluated by a jury of peers. Applications submitted to Exploration and Digital Deployment will first be screened by CALQ program officers based on each section’s eligibility requirements and general objectives. Applications that are deemed eligible will then be reviewed by an internal committee on the basis of the objectives and evaluation criteria described in the program. The CALQ may, if necessary, call upon one or more resource persons or form an advisory committee to analyze the projects.
About the enhancement of the grants program
What are the types of post-secondary institutions offering specialized art programs whose final-year students are eligible for CALQ grants on an exceptional basis during the COVID crisis?
Institutions that offer full degree programs for future professional artists, such as public and private institutions recognized by the Ministère de l’éducation et de l’enseignement supérieur.
I’m looking for the grant application form for final-year art students.
There isn’t a special form for final-year art students. You should use the form for the grant you’re applying for.
Does the fact that final-year art students and emerging comedians can apply for the new grants program mean that fewer artists and writers will be supported?
No, on the contrary. Additional funding has been allocated to the grants program in order to be able to support a larger number of projects.
Are final-year students eligible for all CALQ programs? How will you evaluate them on the excellence of past work criterion?
To enable post-secondary art students in their final year to enter the profession under these challenging circumstances, they will be eligible, on an exceptional basis, for all sections of the grants program as well as the Vivacité and Recognition programs, even if they don’t meet all the regular requirements. School works may be taken into account in the evaluation.
Are comedians eligible for all CALQ programs?
No. The CALQ is sensitive to the problems of final-year students and emerging artists in the field of humour. We have therefore set up a pilot project to support the creation of quality texts and help young artists enter the profession. For this purpose, emerging comedians will be able to submit applications to three sections of the grants program: Research and Exploration, Creation and Professional Development. Submissions from emerging artists in the field of humour will be evaluated by their peers in humour.
Are artist-entrepreneurs eligible for CALQ support?
They are eligible for the CALQ’s grants program, which was enhanced in the winter of 2020 in recognition of needs relating to artist-entrepreneurs’ multiple skills and to improve their financial situation. The program provides support at every stage of the creation – production – presentation process, throughout the artist’s career.
Will the Vivacité section receive more money?
The additional funding for the CALQ will allow us to respond to increased demand in the various programs and sections, including Vivacité, which is intended to provide an entry point into our programs for culturally diverse artists. Culturally diverse artists always sit on our juries and these applications are given careful attention.
Will the Recognition program receive some of this additional funding?
Like Vivacité, Recognition will have a larger envelope and we will be able to support more Indigenous artists. The additional amounts available will be injected equitably for all artists.
I have more questions about the grant program.
See the FAQ on the various sections of the grant program.
Why can’t I get the jury’s comments about an unsuccessful grant application?
In the exceptional situation we currently face, we are devoting all our energies to reducing the time it takes to process your applications. Our priority is to give you prompt access to any financial support you are granted. Unfortunately, under the circumstances, we cannot respond to requests for information within the usual timeframe or provide you with the evaluation scores. We realize this situation is not ideal but we are doing all we can to offer you the best possible service.
About the return of the Exploration and Digital Deployment program
The Exploration and Digital Deployment program was already in existence. What has changed?
Because of the COVID-19 pandemic, the Exploration and Digital Deployment program, which was offered at a fixed date once a year, is now open at all times. Please note that this measure will no longer be available for organizations after August 3, 2020, in order to stay within the allocated budgets. The submission of projects for artists will be closed at 5 p.m. on Septembre 14, 2020.
Will the funding envelope allocated to the program come out of the CALQ’s regular programs?
The Minister of Culture has added $3.5 million to the CALQ’s $1.5 million envelope to help the artistic and literary communities weather the crisis.
What types of projects qualify for support under the program?
Among other things, projects that increase the quantity of online Québec content and its dissemination are eligible. For example, a project could adapt existing works for digital distribution, produce podcasts or record on-stage performances. It could also increase the discoverability of content or help artists and arts organizations take ownership of the digital space. See the list of projects funded last year.
Impact of postponements and cancellations on funded projects
Can a project that has received a grant and has been delayed by COVID-19 be put on hold while another project is submitted?
All currently funded projects are experiencing disruptions. If you have to postpone a project, you must fill out the form on our website and email it to your program officer. You must explain how the pandemic has disrupted your timeline. If the change in your schedule is approved, you will not have to file your grant report immediately and you will be able to submit other applications.
If an organization was awarded a grant for a project which had to be postponed because of COVID-19, can the grant be extended?
Yes, it is possible to defer a grant if the project end date is extended. You should contact your program officer so they can update your file.
I received funding or a grant that involves travel, but I haven’t booked anything yet. Can I use the grant to pay for travel insurance?
Yes, travel insurance costs are eligible. The CALQ recommends you look into the health conditions in the country in question and take account of its rules. Health Canada issues recommendations to this effect.
I received funding (Circulation of Works Outside Québec) or a grant (Travel, Circulation of Works). My trip was cancelled, but I will not be reimbursed for all of my expenses. Should I reimburse the grant?
The CALQ is aware that the emergence of COVID-19 is an extraordinary situation and that its impact is being felt on the projects the CALQ supports. Given the context, you should explain the circumstances and present your justification in your final report. You do not need to reimburse for expenses you have already incurred.
However, if you have been reimbursed for some of the expenses incurred or you have not used the entire amount of your grant or funding, you need to reimburse amounts not spent, in keeping with our terms of allocation of funding or a grant.
I received funding (Circulation of Works Outside Québec) or a grant (Travel, Circulation of Works) to take part in an event that was cancelled. I will not be reimbursed for all of my expenses. Should I reimburse the grant?
See the answer to previous question.
I received funding (Circulation of Works Outside Québec) or a grant (Travel, Circulation of Works). I must postpone or change my project. Can I do that?
You do not need to report minor changes to dates or projects. However, you can report substantial changes to your project by email to the person responsible for your file.
I received funding (Circulation of Works Outside Québec) or a grant (Travel, Circulation of Works), and I have incurred additional expenses because of the extraordinary circumstances surrounding COVID-19 (for example, a change in expenses or the postponement of tour dates). Can I submit a new application to have these additional expenses covered?
You do not need to submit a new application. The CALQ encourages you to present these items in your final grant use report so that additional aid can be awarded if necessary.
I submitted an application for financial support that involves travel abroad. How will this affect the evaluation of my application?
In accordance with the directives issued by the Government of Canada, it is recommended that you do not travel abroad. As such, no grants will be awarded for international travel until further notice.
International travel and tours
Can I submit an application for travel or a tour?
You can submit an application for international travel and tours. The CALQ recommends you look into the health conditions in the country in question and take account of its rules for the period of your stay. Your application must demonstrate the feasibility of your project and show responsible planning for the risks incurred (taking into account health guidelines, taking out health insurance, cancellation insurance, etc.).
Any other question?
I have a question. Who should I contact?
You can contact the person responsible for your file.