Exploration and digital deployment
Through this support, the Conseil des arts et des lettres du Québec (CALQ) fosters the appropriation of digital technology by artists and organizations for the purposes of creation, dissemination, and promotion, and supports them in their efforts to optimize the discoverability of digital content.
Introduction
Please note that the submission period for this program is over. The documentation is provided for information purposes.
Attention
The Conseil will not be accepting applications by mail until further notice. Mon Dossier CALQThis link will open in a new window is the favoured channel for transmitting an application and for finding out the status of your file.
The project start date cannot be earlier than the date the application is filed.
Go to Mon Dossier CALQ This link will open in a new window and complete your grant application online.
Before submitting an application, artists are advised to read the program over carefully. If you have any questions after reading the program or if there is anything else you would like to clarify, please email or phone the program manager. The manager can also provide information and advice on how to present your project and what to include in your application.
The start date of the project cannot be earlier than the application deadline.
Foreword
Given the COVID-19 health crisis, the Conseil des arts et des lettres du Québec (CALQ) would like to enable Québec artists and arts and literary organizations, despite the cancellation of most artistic activities, to stay in touch with their audiences by harnessing the potential of digital tools.
Through its support, the CALQ enables the development of expertise in the use of digital technology for research, creation, production, dissemination, and promotion and fosters the discoverability This link will open in a new window of content in the digital world.
Among other things, preference will be given to innovative, lasting digital dissemination projects based on best practices and priority will also be given to projects that focus on improving digital skills or optimizing the visibility of cultural content in the digital world by producing or using metadata to increase discoverability.
The CALQ would like this support to contribute to the fair remuneration of artists and cultural workers.
Objectives
- To support artists as well as arts and literary organizations in their assimilation of digital tools for creation, production, dissemination and outreach purposes.
- Support artists in their efforts to optimize the discoverability of their digital content, in particular by producing metadata according to the professional standards in force and by exploiting these metadata (open data).
- Nurture digital competence growth through professional development and expertise transfer activities (artists’ residencies, interdisciplinary networking, etc.
- Promote cooperation and collaboration among artists for purpose of experimentation, innovation, research, creation and presentation.
Target applicants
This program is for professional artists from all disciplines supported by the CALQ This link will open in a new window and independent curators recognized in the disciplines of visual arts, arts and crafts, architectural research, digital arts, and film and video art.
To be eligible, the applicant must satisfy the General criteria and conditions for this program.
Eligibility
General criteria
If you have already submitted a grant application to the CALQ, and it has been found eligible, you are automatically eligible for this program.
If this is your first application to the CALQ, please ensure you meet one of the following conditions:
- have participated in at least one production independent of or subsequent to your education, presented in a context recognized by peers in circus arts, multidisciplinary arts, popular song, film and video art, storytelling, spoken word creation in the literary domain, dance, music or theatre.
OR
- have disseminated a work or body of work publicly at sites or in a context recognized by peers in digital arts, visual arts (including comic strips) and arts and crafts, or have publicly disseminated a work in architectural research. These works must have been produced independent of or subsequent to your training.
OR
- have published, in a context recognized by peers, at least one book or three texts in a literary genre eligible for the CALQ. Electronic publications and self-published works are also eligible. A context recognized by peers does not include the university research and academic publishing milieus.
Exceptionally, in the context of the post-COVID-19 relaunch, graduates students from art schools from post-secondary institutions who specialize in art are eligible in the discipline in which they studied, even if they do not meet all the eligibility criteria.
Conditions
Profiles
Professional artist
To be eligible, you must be a professional artist and have minimal experience in one of the disciplines supported by the CALQ. The CALQ considers professional artists those who:
- declare themselves to be professional artists;
- produce works or practice an art on their own behalf or offer services for payment, as creators or performers, in disciplines within the CALQ’s jurisdiction;
- have been recognized by their peers;
- publicly present or perform works at sites or in a context recognized by their peers.
For the purposes of this program, the term “artist” also includes writers, storytellers, architects and craftspersons.
Curator
To be recognized as an independent curator in the disciplines of visual arts, arts and crafts, architectural research, digital arts, and film and video art, you must:
- have produced independent projects;
- have to your credit at least one public presentation and have published at least one critical text in a professional context;
- have professional experience in organizing artistic projects;
- not be employed full time as a curator in an arts organization.
Statut
The applicant must be a Canadian citizen or a landed immigrant as contemplated in section 2(1) of the Immigration and Refugee Protection Act. In both instances they must normally reside in Québec and have resided there for at least the preceding 12 months.
Applicants who have resided outside Québec for two or more years are considered ineligible for the Conseil's programs, unless they have maintained their status as a Québec resident.
In this instance, it is the applicant's responsibility to demonstrate his eligibility by submitting proof of participation in Québec's health insurance plan, as administered by the Régie de l'assurance maladie du Québec.
Rules
These rules govern all CALQ grant programs.
You can submit up to five separate applications and receive a maximum of five grants per CALQ fiscal year, from April 1st to March 31st. All applications submitted, including those deemed ineligible, are counted in the annual maximum.
Applications with a fixed date:
The fiscal year a grant application falls under is indicated under the application date for each program in the ''Presentation of the application'' section. You can only submit one application per registration.
Apply any time:
Travel, Circulation of Works Within Québec, Circulation of Works Outside Québec:
Applications submitted between March 1st and 31st inclusively are counted for the following fiscal year.
Others :
Applications received between February 24 and March 31st inclusively will be recorded in the following fiscal year.
You may not have more than three projects being considered, supported or under way at the same time.
If you have received financial support from one of the CALQ’s grant programs, you must produce a Grant Use Report within three months after the completion of the project. To be eligible to submit a new application, you must have submitted Grant Use Reports for all projects that have reached their end, and these reports must be approved by the CALQ. The official end date for the project is the date you set when applying.
Failure to meet deadlines for the submission of projects will render your application ineligible.
Ineligibility
- Incomplete requests.
- Physically distanced performances projects.
- Project commissioned for television.
- Project related to television series and video clip.
- Activities that have already been completed when the application is submitted.
You may also consult the general list of ineligible projetcts This link will open in a new window.
Eligible expenses
- Candidate’s remuneration.
- Fees for participant artists and collaborators.
- Professional services, such as the production and formatting of metadata.
- Costs for the acquisition, installation and rental of digital equipment.
- Research expenses.
- Promotion expenses.
- Transportation expenses for supplies and equipment.
- Travel expenses for individuals.
- Other expenses related to the project’s realization. These must be detailed in the budget.
Eligible expenses will be recognized as of the project start date.
Maximum amount
$100,000
The CALQ will not award a grant for the same expenses related to a project already supported by another program offered by the CALQ or any other organization.
Any grant awarded to a project under this support is non-recurring.
Presentation of the application
Registration
Please note that the registration period for this program will end on November 15 2021 at 11:59 pm.
The project start date cannot be earlier than the date the application is filed.
The CALQ sends an email acknowledgement of receipt. Applicants registered for Mon Dossier CALQ can track the progress of their grant application file’s processing directly in their online file.
Apply online
Mon dossier CALQContents of the application file
The required file contents are detailed on the application form. Letters of recommendation are not submitted to the jury.
Subject to the provisions of the Act respecting Access to documents held by public bodies and the Protection of personal information, the Conseil respects the confidentiality of the documents and information in its possession and of those sent to it.
Evaluation of applications
Evaluation criteria
- Consistency between the project submitted and the objectives of the programme
- Quality of artistic achievements
- Realism in budget forecasting
- Adequacy of the remuneration of the artists associated with the project
- Relevance of technological choices according to the nature of the project
Processus
Applications are considered first by CALQ’s program managers based on eligibility conditions and the general objectives of the program.
Eligible applications are evaluated by juries, whose members are recognized for their skill in the disciplines in question. When necessary, the CALQ may choose to call upon assessors.
The jury evaluates the merit of the application based on the evaluation criteria indicated in the program. After their evaluation is complete, members make recommendations to the board of directors, which ratifies them. Decisions are final and not subject to appeal.
Decision
The response time is approximately 2 months after the application deadline or submission date.
An applicant registered for Mon Dossier CALQ will receive an email inviting him to consult his online file to find out the result.
If the application is successful, along with the announcement letter the applicant will receive a document describing the terms and conditions governing the use of the grant.
If the application is unsuccessful and the applicant is not registered for Mon Dossier CALQ, the Conseil will communicate its decision in writing.
Additional information
The grant recipient will be required to use aself-assessment framework This link will open in a new window (including performance indictators This link will open in a new window) to evaluate the achievement of the project goals.
Once this is done, the recipient must submit to the CALQ the report documenting the development and implementation of the project, its impact and the knowledge-sharing strategy chosen.
For further details on the criteria and requirements for awarding grants, please refer to the Guide for grant recipients This link will open in a new window.
Subject to the provisions of the Act respecting Access to documents held by public bodies and the Protection of personal information, the Conseil respects the confidentiality of the documents and information in its possession and of those sent to it.
Ethics
Board members, employees and members of juries and committees of the CALQ are subject toCodes of ethics and professional conduct This link will open in a new window. All must act in good faith in performing their duties and refrain from taking part in any discussion concerning a grant application that risks creating a conflict of interest. Confidential or privileged information transmitted to them may not be used for personal reasons.
Application forms and reference documents
Exceptionally, in the context of the COVID-19 pandemic, the Conseil des arts et des lettres du Québec agrees to receive the application file by WeTransfer. Instructions for sending can be found in the Project Description application form.
- Grant application form:
Application form - Project description (Word) (72 KB)
Application form - Personal information (Word) (68 KB)
Reference documents
- Code of ethics and professional conduct governing jury and committee members and assessors hired by the Conseil des arts et des lettres du Québec (65 KB)
- Guide for grant recipients – Obligations and reports This link will open in a new window
- Glossary of terms used by the Conseil This link will open in a new window
- Policy governing juries, committees and assessors (87 KB)
- Laws pertaining to the Conseil's various grant programs
Glossary
“Capacity to easily discover an item, whether it be an application or piece of content.” (Discoverability: Toward a Common Frame of Reference – Part 1, pg. 10). Discoverability allows the public to effectively identify and access cultural content on websites and digital networks.
To learn more about best practices in terms of discoverability of cultural data, you can consult this guide This link will open in a new window (French PDF) produced by the Ministère de la Culture et des Communications.
The ability to understand and use technologies in everyday life and to understand information presented in a variety of digital formats and how to use it in a safe and productive manner.
“A metadata is a datum used to define or describe another data regardless of its medium (paper or electronic).” (Page “Metadata”, Wikipedia). Metadata is structured and tagged information that facilitates the discovery of a work according to various criteria.
Any form of cooperation between natural or legal persons, contributing to the realization of a project through the pooling of material, human or financial resources.