Arts and Literature in the Côte-Nord (North Shore) Region - Territorial partnership

Application deadline: 18 November 2021

Please note that the submission period for this program is over. The documentation is provided for information purposes.

 

Creation, production, dissemination

  • Grant
      • Grants for artists and writers
      • Dissemination and promotion
      • Other
      • Research, creation, exploration and production
  • Profile
      • Individuals
      • Artist or Writer
  • Disciplines concerned
    • Architectural research
    • Arts and crafts
    • Circus arts
    • Dance
    • Digital arts
    • Film and video art
    • Literature and storytelling
    • Multidisciplinary arts
    • Music
    • Popular song
    • Theatre
    • Visual arts
Your criteria
  • Individuals
  • Artist or Writer
  • Professional artist
  • Architectural research
  • Edit
  • Introduction

    Please note that the submission period for this program is over. The documentation is provided for information purposes.

    ATTENTION!

    As staff are teleworking, the Conseil will not be accepting applications by mail until further notice.

    Mon Dossier CALQ is the favoured channel for transmitting an application and for finding out the status of your file.

    The project start date cannot be earlier than the date the application is filed.

    For the duration of the COVID-19 crisis, the information in this table takes precedence over this program’s text.

    Go to  Mon Dossier CALQ and complete your grant application online.

    Before submitting an application, artists are advised to read the program over carefully. If you have any questions after reading the program or if there is anything else you would like to clarify, please email or phone the program manager. The manager can also provide information and advice on how to present your project and what to include in your application.

    Projects involving travel outside Québec

    Travellers outside Québec must have travel insurance covering emergency medical care, including risks associated with the coronavirus (COVID-19), for the entire duration of the trip. In this regard:

    All grant applications must include insurance costs in the budget. Otherwise, the application will be deemed ineligible.

    Make sure you have read the program’s “Presentation of the application” section before submitting your application.

    Foreword

    Given their common desire to support artistic creation and dissemination to the community, the Regional County Municipality (RCM) of Caniapiscau, the RCM of Haute Côte-Nord, the RCM of Golfe-du-Saint-Laurent, the RCM of Manicouagan,  the RCM of Minganie, the RCM of Sept-Rivières, Culture Côte-Nord, le ministère des Affaires municipales et de l’Habitation and the Conseil des arts et des lettres du Québec (Conseil) have signed an agreement to support projects that involve formal partnership initiatives within the Eastern Townships. This agreement is intended to implement the Support for creation, production and dissemination stream.

    Objectives

    Projects submitted must formally address the stated community or territorial partnership initiatives and must comply with one or another of the following objectives:

    1. Support creation, production and dissemination projects that help forge links between the arts and the community.
    2. Favour the access to and promotion of artistic and literary works among local and regional populations.
    3. Contribute to the development of artists and writers in Québec from all generations and origins.

    Target applicants

    Professional artists and writers working in the following artistic fields are eligible: architectural research, arts and crafts, circus arts, dance, digital arts,  film and video art, literature, multidisciplinary arts, music, popular song, storytelling, theatre and visual arts.

    Artists’ or writers’ groups (collectives)

    An application from a group of artists or writers to undertake a common project must be submitted by a single artist applicant. The artist applicant must satisfy the program’s conditions for eligibility.

    If the application is successful, the grant will be disbursed to the artist applicant who, as the grant recipient and the group representative, will be responsible for project management and budget oversight.

    To be eligible, the applicant must satisfy the General criteria and conditions for this program.

  • Eligibility

    General criteria

    To be eligible, the applicant must:

    • Reside in an RCM or a municipality targeted by the program.

    Moreover, to be eligible, applicants must satisfy either of the following criteria :

    • Have participated in at least one production outside of his training, in a context recognized by his peers.
    • Have produced and disseminated at least one work of art publicly in a place and/or context recognized by his peers outside of his training.

    If an applicant submits a project in a discipline other than the one in which he normally pursues his career, his project must satisfy the eligibility criteria for the dissemination of works as stipulated above.

    Discipline

    Architectural research

    Architectural research includes practices, discourse and works intended to renew artistic language in the realms of architecture, landscape architecture, urban planning and environmental design.
    Profile

    Professional artist

    The CALQ considers professional artists those who:

    • Declare themselves to be professional artists;
    • Produce works or practice an art on their own behalf or offer services for payment, as creators or performers, in disciplines within the CALQ’s jurisdiction;
    • Have been recognized by their peers;
    • Publicly present or perform works at sites or in a context recognized by their peers.
    Status

    The applicant must be a Canadian citizen or a landed immigrant as contemplated in section 2(1) of the Immigration and Refugee Protection Act. In both instances, he must normally reside in Québec and specifically reside on the territory targeted by the program.

    Applicants who have resided outside Québec for two or more years are considered ineligible for the Conseil’s programs, unless they have maintained their status as a Québec resident.

    In this instance, it is the applicant’s responsibility to demonstrate his eligibility by submitting proof of participation in Québec’s health insurance plan, as administered by the Régie de l’assurance maladie du Québec.

    Conditions

    These rules govern all CALQ grant programs.

    You can submit up to five separate applications and receive a maximum of five grants per CALQ fiscal year, from April 1st to March 31st. All applications submitted, including those deemed ineligible, are counted in the annual maximum.

     

    Applications with a fixed date:

    The fiscal year a grant application falls under is indicated under the application date for each program in the Presentation of the application” section.

    Apply any time:

    Travel, Circulation of Works Within Québec, Circulation of Works Outside Québec:

    Applications submitted between March 1st and 31st inclusively are counted for the following fiscal year.

    Others :

    Applications received between February 24 and March 31st inclusively will be recorded in the following fiscal year.

    You may not have more than three projects being considered, supported or under way at the same time.

    If you have received financial support from one of the CALQ’s grant programs, you must produce a Grant Use Report within three months after the completion of the project. To be eligible to submit a new application, you must have submitted Grant Use Reports for all projects that have reached their end, and these reports must be approved by the CALQ. The official end date for the project is the date you set when applying.

    Failure to meet deadlines for the submission of projects will render your application ineligible.

    Ineligibility

    • Staff members of partner organizations for this program.
    • A project submitted to obtain funding for a legally constituted group.
    • A project already carried out by the application deadline.
    • A project which was already rejected by the Conseil.
    • Incomplete applications.

    Projects

    Eligible

    • Creation or dissemination projects resulting in a professional engagement and enabling a public presentation.
    • Creation or dissemination projects that entail a special collaboration with an educational institution, library or municipal body.
    • Creation or dissemination projects that make use of advanced techniques and resources.
    • Projects involving community groups or interveners in the creation and dissemination process.
    Ineligible

    • A project carried out in conjunction with an undergraduate or graduate university program. Students who are registered in a university program at the time of the application are required to submit a letter from the educational institution attesting that their projects are separate from their training programs.
    • A project related to the university research and educational publishing sectors.
    • A project aimed at starting up a business or creation workshop designed for strictly commercial purposes.
    • A project aimed at the realization of a business or marketing plan.
    • A project of a didactic or historical nature.
    • A project related to a fundraising campaign.

    Expenses

    Eligible

    • Creation expenses, attributable to the artist applicant.
    • Research expenses.
    • Expert’s fees, including honoraria.
    • Fees for participant artists and collaborators (excluding the artist applicant).
    • Production expenses such as workshop rental, expenditures for materials, equipment rental.
    • Transportation expenses.
    • Travel-related expenses.
    • Living expenses (hotel and meals).
    • Promotion expenses.

    The purchase of specialized equipment is eligible solely with regard to equipment required to carry out the project that cannot be rented or whose purchase price is lower than the rental price. Supporting documents must be submitted.

    Only costs incurred from the date of submission of the project will be considered eligible.

    Ineligible

    • Fees above and beyond artistic production expenses.
    • Operating expenses of the organizations that participate in the project.
    • Expenses stemming from the establishment of an organization’s infrastructure (office rental, installation of a telephone, etc).
    • Capital costs and renovation and construction costs.
    • Training expenses.

    Maximum amount

    The maximum amount of financial assistance may not exceed $20,000. The amount accorded may not represent more than 80% of the total cost of the project.

    If the real cost of the project results in exceeding the relative scale of the maximum amount of financial assistance, the partners can request reimbursement of the amount in excess.

    The Conseil and the partners cannot award a grant in respect of the same expenses related to a project already supported under another program of the Conseil or any other organization whatsoever.

    Financial support is available for artists with disabilities with a view to ensuring access to CALQ’s services. Please complete the relevant section of your official form if you would like to submit an application.
  • Evaluation of applications

    Evaluation criteria

    • Artistic quality of the work
    • Interest and relevance of the project
    • Feasibility of the project

    Process

    Grant applications are evaluated by selection committees, the majority of whose members as per the agreement must originate from the identified territory. They must be familiar with the arts and literature scene on their territory and be recognized in the cultural milieu for their expertise.

    All applications are assessed on their merit, in light of the specified objectives and evaluation criteria. The selection takes into account both the comparative value of the projects and the funds available. During the committee’s selection process, the members make recommendations to the Conseil’s board of directors and to its financial partners for ratification.

    All decisions are final and are not subject to appeal.

    Three months after the announcement of the results, the Conseil makes available the names of the members of a selection committee.

    Ethics
    Board members, employees and members of juries and committees of the CALQ are subject to Codes of ethics and professional conduct. All must act in good faith in performing their duties and refrain from taking part in any discussion concerning a grant application that risks creating a conflict of interest. Confidential or privileged information transmitted to them may not be used for personal reasons.

    Decision

    The Conseil will informs the applicant of its decision approximately three months after the application deadline or submission date.

    An applicant registered for Mon Dossier CALQ will receive an email inviting him to consult his online file to find out the result.

    If the application is successful, along with the announcement letter the applicant will receive a document describing the terms and conditions governing the use of the grant.

    If the application is unsuccessful and the applicant is not registered for Mon Dossier CALQ, the Conseil will communicate its decision in writing.

    After receiving the results, the applicant may request the jury’s or the evaluator’s general rankings of the project for each evaluation criterion.

    The CALQ wishes to reiterate that its decisions are final and without appeal. No form of verbal abuse, harassment or intimidation towards its team after a decision is rendered, nor at any point in the application process, is tolerated.

  • Presentation of the application

    Registration

    November 18, 2021

    An applications filed for this grant program will be treated in the 2021-2022 fiscal year.

    This program is updated each year. Please ensure that you have the version for the current year.

    The date of submission online is deemed to be the date of receipt of the application. Incomplete applications and those submitted after the application deadline are not accepted.

    If the registration deadline falls on a weekend or statutory holiday, it moves to the next business day.

    The Conseil sends an email acknowledgement of receipt. Applicants registered for Mon Dossier CALQ can track the progress of their grant application file’s processing directly in their online file.

    Contents of the application file

    The required file contents are detailed on the application form. Letters of recommendation are not submitted to the jury.

    Subject to the provisions of the Act respecting Access to documents held by public bodies and the Protection of personal information, the Conseil respects the confidentiality of the documents and information in its possession and of those sent to it.

    Projects involving travel outside Québec

    To facilitate the decision-making process, please submit your application only when you are certain that the project or program of activities as submitted is feasible. Factors that may make it possible to complete them include:

    • the official re-opening of the sector (as decreed by government authorities);
    • the signing of contracts.

    By submitting an application for financial aid under these programs, the artist or curator accepts the following responsibilities:

    Travellers to another Canadian province or another country:

    • have consulted the COVID-19 information website of the destination province our country and are able to comply with the travel rules in force at the time of their trip;
    • are aware that they must conduct their professional activities in accordance with the workplace rules, standards and protocols in force at the time of the activities;
    • understand that they will have to cover any unexpected expenses in the event of sudden changes arising during the trip (expenses related to quarantine, emergency return, closing of borders, etc.).

    Travellers returning to Canada understand that they must follow the rules established under the emergency orders, particularly those described on the official Government of Canada site.

    Any costs arising from a quarantine are not eligible expenses.

    Travellers outside Québec must have travel insurance covering emergency medical care, including risks associated with the coronavirus (COVID-19), for the entire duration of the trip. In this regard:

    • All grant applications must include insurance costs in the budget. Otherwise, the application will be deemed ineligible;
    • By accepting the grant, the recipient recognizes that it is his or her responsibility to purchase and maintain the appropriate insurance policies, including civil liability and medical insurance, from a recognized insurer, as the CALQ assumes no responsibility of any kind to the recipient. The awarding of the grant by the CALQ entails no liability on its part and the recipient is solely responsible for his or her actions in connection with the use of the grant.

    Information request

    For information, technical support and visibility standards

    Culture Côte-Nord
    Marie-Hélène Beaudry
    Agente de développement et services aux membres
    22, Place La Salle, 1er étage
    Baie-Comeau (Québec) G4Z 1K3

    Telephone : 418 296-1450, poste 1
    Toll-free : 1 866 295-6744
    Email : servicesmembres@culturecotenord.com

     

    Information about the partners

    For more information about the partners or to obtain their logos, please consult their websites at the following addresses:

  • Obligations and reports

    Awarding of grants

    The amounts granted reflect the funds available, the budgets submitted and the eligible expenses.

    In accordance with tax legislation, a grant recipient is bound to declare the amount of the grant awarded. A tax statement will be produced for each grant recipient and the list of supported artists will be submitted to the Revenue Ministry.

    By cashing a grant cheque, the artist enters into a commitment to carry out the project planned and comply with the conditions governing the use of the grant.

    For further information…

    The grant recipient has three years from the application registration date to complete the project supported. The end of this period is the project expiry date. Should the artist fail to comply with this condition, the Conseil may demand repayment of the amount disbursed. Moreover, should the artist die or be disabled prior to completion of the anticipated activity, the Conseil may demand repayment of the grant prorated to the state of advancement of the activity.

    Research results, as well as any rights an artist may hold on any work, specification, drawing, document, plan, report, datum, invention, method or process produced in conjunction with the program remain the property of the artist. However, the Conseil and the partners may reproduce certain of these documents for the purposes of internal management and promotion.

    Report on the use of a grant

    The grant recipient undertakes to submit a detailed report on the use of the grant or the results of the research and a summary of expenses incurred, using the Report on the use of the grant form provided by the Conseil. This report must be submitted within three months after the end of a project. To be eligible to submit a new application, a grant recipient must have submitted the reports on the use of grants for all projects that have reached their end date, and these reports must be approved by the Conseil. The official project end date is determined by the candidate upon registration.

    Visibility and use of the CALQ’s logo

    The grant recipient that receives financial assistance must mention the name of the program on all promotional and information documents related to the project. The logos of the Conseil and those of other financial partners must also appear, and this, in conformity with the standards governing the use of logos in effect.

    Grant recipients must use the logos in the following documents, if applicable: invitations, promotional brochures, exhibition catalogues, performance programmes, recording covers or booklets, audiovisual material used for promotion, the credits of a work, press releases, a mention on the artist’s website, and so on.

    All the logos must be of an equivalent dimension. In a horizontal sequence, the Conseil’s logo should appear first on the left, followed by those of the other financial partners. To identify these, please refer to the header for the corresponding program. In a vertical sequence, the same order is followed from the top.

    The grant recipient that receives financial assistance must comply with Standards governing the use of the Conseil’s logo.

    The logos must not be altered in any way.

    To obtain the logos for the Conseil and its partners, grant recipients should communicate with the communications coordinator (contact information is listed under the “Place of registration and program management” heading for the program concerned).

    Further eligibility

    Failure to comply with any of the foregoing conditions may jeopardize an artist’s eligibility to submit a subsequent application.
  • Tools and references

    Forms

    Important

    As staff are teleworking, the Conseil will not be accepting applications by mail until further notice. Mon Dossier CALQ is the favoured channel for transmitting an application.

     

    If this transmission mode is not available for the present programme or if you cannot use it, exceptionally, in the context of the COVID-19 pandemic, the Conseil will receive the application file by WeTransfer. Instructions for sending are provided on the Application form – Proposal description.

    • Grant application form:

    Application form – Project description (Word)

    Application form – Project description (pdf)

    Application form – Personal information (Word)

    Application form – Personal information (pdf)

Professional artist