Québec Studio in Berlin

CALQ's studio-apartment residency program has five objectives:

• To support and stimulate artists by making available to them a suitable environment and the means to produce and disseminate their works.
• To foster artistic renewal for artists and writers by giving them access to a new and stimulating cultural environment.
• To facilitate exchanges of artistic or literary viewpoints and contribute to the formation of durable ties between artists from Québec and abroad.
• To promote the work and career development of Québec artists internationally.
• To develop new networks for artistic creation, production and dissemination.

These rules govern all CALQ grant programs.

You can submit up to five separate applications and receive a maximum of five grants per CALQ fiscal year, from April 1^st to March 31^st. All applications submitted, including those deemed ineligible, are counted in the annual maximum.

Applications with a fixed date:

The fiscal year a grant application falls under is indicated under the application date for each program in the ''Presentation of the application'' section. You can only submit one application per registration.

Apply any time:

Travel, Circulation of Works Within Québec, Circulation of Works Outside Québec:

Applications submitted between March 1^st and 31^st inclusively are counted for the following fiscal year.

Others :

Applications received between February 24 and March 31^st inclusively will be recorded in the following fiscal year.

You may not have more than three projects being considered, supported or under way at the same time.

If you have received financial support from one of the CALQ’s grant programs, you must produce a Grant Use Report within three months after the completion of the project. To be eligible to submit a new application, you must have submitted Grant Use Reports for all projects that have reached their end, and these reports must be approved by the CALQ. The official end date for the project is the date you set when applying.

Failure to meet deadlines for the submission of projects will render your application ineligible.

• Projects carried out under the supervision of an educational program are ineligible.
• A project that has already been rejected by the CALQ is ineligible for this program.
• A group legally constituted as a not-for-profit or profit-making company or general partnership is ineligible for this program.
• Incomplete applications.

Expenses covered by the grant

Grants awarded by the CALQ under the Studios and studio-apartments section enable recipients to cover the cost of personal insurance, travel, living expenses, visa fees and costs related to carry out their projects.

The grant recipient is responsible for obtaining all of the documents necessary for his sojourn abroad, including a visa when the host country demands it.

Applicants do not have to submit an itemized budget to support their application.

Financial support is available for artists with disabilities with a view to ensuring access to CALQ's services. Please complete the relevant section of your official form if you would like to submit an application.

Board members, employees and members of juries and committees of the CALQ are subject to Codes of ethics and professional conduct This link will open in a new window. All must act in good faith in performing their duties and refrain from taking part in any discussion concerning a grant application that risks creating a conflict of interest. Confidential or privileged information transmitted to them may not be used for personal reasons.

For reciprocity-based residency programs and specialized residencies, CALQ informs the candidates of its response to their applications within a maximum of eight months following the registration deadline.

An applicant registered for Mon dossier CALQ will receive an email inviting him to consult his online file to find out the result.

If the application is successful, along with the announcement letter the applicant will receive a document describing the terms and conditions governing the use of the grant.

If the application is unsuccessful and the applicant is not registered for Mon dossier CALQ, the CALQ will communicate its decision in writing.

The CALQ wishes to reiterate that its decisions are final and without appeal. No form of verbal abuse, harassment or intimidation towards its team after a decision is rendered, nor at any point in the application process, is tolerated.

The required file contents are detailed on the application form.

Any documents or supporting materials received by the CALQ after the application deadline will not be submitted for evaluation.

The CALQ cannot be held responsible for the loss of submitted items or damage sustained by such items during shipping. Applicants are urged to never send the originals of items or supporting materials required for a grant application.

Subject to the provisions of the Act respecting Access to documents held by public bodies and the Protection of personal information, the CALQ respects the confidentiality of the documents and information in its possession and of those sent to it.

Applicants must promptly notify the CALQ of a change of address so that mail can be sent to the new address.

• The CALQ determines the amounts awarded taking into consideration the funds available, budgets submitted and eligible expenses.
• The grant will be disbursed in the month following the announcement. However, to proceed with a payment, the CALQ must be informed of the grant recipient's social insurance number. In accordance with tax legislation, a grant recipient is bound to declare the amount of the grant awarded. The CALQ issues a tax slip to each grant recipient and submits the list of grant recipients to the ministère du Revenu.
• For the studio and studio-apartment residency program, the grant will be disbursed two months prior to the beginning of the residency.
• For the studio and studio-apartment residency program, the artist selected undertakes to comply with the applicable conditions and rules, whether communicated by the host organization or the institution overseeing the residency or posted on their website, as the case may be.

For further information…

• The CALQ cannot support the same project more than once. Moreover, the CALQ may not award a grant in respect of the same expenses related to a project already supported under another program of the CALQ or any other organization whatsoever.
• By cashing a grant cheque, the artist enters into a commitment to carry out the project planned and comply with the conditions governing the use of the grant.
• The grant recipient has three years from the application registration date to complete the project supported. The end of this period is the project expiry date. Should the artist fail to comply with this condition, the CALQ may demand repayment of the amount disbursed. Moreover, should the artist die or be disabled prior to completion of the anticipated activity, the CALQ may demand repayment of the grant prorated to the state of advancement of the activity.

The grant recipient undertakes to submit a detailed report on the use of the grant or the results of the research. This report must be submitted within three months after the end of a project. To be eligible to submit a new application, a grant recipient must have submitted the reports on the use of grants for all projects that have reached their end date, and these reports must be approved by the CALQ. The official project end date is determined by the candidate upon registration.

• When the project results in public activities such as exhibitions or publications, the CALQ's logo or a mention of its contribution must appear on any documentation, promotion or advertising materials.
• The grant recipient must comply with Standards governing the use of the CALQ's logo This link will open in a new window.

The contact information for the Québec government offices abroad (delegations, bureaus, and trade offices) can be found on the Ministère des Relations internationales et de la Francophonie website This link will open in a new window.

Synoptic table (124 KB) of the studios and studio-apartments eligibility per artistic field and professional experience (PDF).

• Frequently Asked Questions This link will open in a new window
• Code of ethics and professional conduct governing jury and committee members and assessors hired by the Conseil des arts et des lettres du Québec (65 KB)
• Glossary This link will open in a new window
• Act respecting Access to documents held by public bodies and the Protection of personal information This link will open in a new window
• Immigration and Refugee Protection Act This link will open in a new window
• Act respecting the professional status of artists in the visual arts, film, the recording arts, literature, arts and crafts and the performing arts This link will open in a new window
• Policy governing juries, committees and assessors (365 KB)