Arts and Literature in Saguenay–Lac-Saint-Jean Region - Territorial partnership
Mobility
Partners
Introduction
Please note that the submission period for this program is over. The documentation is provided for information purposes.
Go to Mon Dossier CALQ This link will open in a new window and complete your grant application online.
Before submitting an application, artists are advised to read the program over carefully. If you have any questions after reading the program or if there is anything else you would like to clarify, please email or phone the program manager. The manager can also provide information and advice on how to present your project and what to include in your application.
The start date of the project cannot be earlier than the application deadline.
Foreword
Given their common desire to support artistic creation and dissemination to the community, the Regional County Municipality (RCM) of Lac-Saint-Jean-Est, the RCM of Domaine-du-Roy, the RCM of Fjord-du-Saguenay, the RCM of Maria-Chapdelaine, the City of Dolbeau-Mistassini, the City of Saguenay, the Conseil des arts de Saguenay, Culture Saguenay-Lac-Saint-Jean, the City of Alma and the Conseil des arts et des lettres du Québec (Conseil) have signed an agreement to support projects that involve formal partnership initiatives within the Saguenay–Lac-Saint-Jean region. This agreement is intended to implement the Support for Mobility component.
Objectives
Projects submitted must formally address the stated community or territorial partnership initiatives and must comply with one or another of the following objectives:
- Encourage the circulation of artists and artistic and literary works within an RCM or on other regional municipality territories (dissemination).
- Promote the circulation of artists under the framework of a creation or resourcing project.
Target applicants
Professional artists and writers working in the following artistic fields are eligible: architectural research, arts and crafts, circus arts, dance, digital arts, film and video art, literature, multidisciplinary arts, music, popular song, storytelling, theatre and visual arts.
Artists' or writers' groups (collectives)
An application from a group of artists or writers to undertake a common project must be submitted by a single artist applicant. The artist applicant must satisfy the program's conditions for eligibility.
If the application is successful, the grant will be disbursed to the artist applicant who, as the grant recipient and the group representative, will be responsible for project management and budget oversight.
To be eligible, the applicant must satisfy the General criteria and conditions for this program.
Eligibility
General criteria
To be eligible, the applicant must:
- Reside in an RCM or a municipality targeted by the program.
Moreover, to be eligible, applicants must satisfy either of the following criteria :
- Have participated in at least one production outside of his training, in a context recognized by his peers.
- Have produced and disseminated at least one work of art publicly in a place and/or context recognized by his peers outside of his training.
If an applicant submits a project in a discipline other than the one in which he normally pursues his career, his project must satisfy the eligibility criteria for the dissemination of works as stipulated above.
Conditions
These rules govern all CALQ grant programs.
You can submit up to five separate applications and receive a maximum of five grants per CALQ fiscal year, from April 1st to March 31st. All applications submitted, including those deemed ineligible, are counted in the annual maximum.
Applications with a fixed date:
The fiscal year a grant application falls under is indicated under the application date for each program in the ''Presentation of the application'' section. You can only submit one application per registration.
Apply any time:
Travel, Circulation of Works Within Québec, Circulation of Works Outside Québec:
Applications submitted between March 1st and 31st inclusively are counted for the following fiscal year.
Others :
Applications received between February 24 and March 31st inclusively will be recorded in the following fiscal year.
You may not have more than three projects being considered, supported or under way at the same time.
If you have received financial support from one of the CALQ’s grant programs, you must produce a Grant Use Report within three months after the completion of the project. To be eligible to submit a new application, you must have submitted Grant Use Reports for all projects that have reached their end, and these reports must be approved by the CALQ. The official end date for the project is the date you set when applying.
Failure to meet deadlines for the submission of projects will render your application ineligible.
Ineligibility
- Staff members of partner organizations for this program.
- A project submitted to obtain funding for a legally constituted group.
- A project already carried out by the application deadline.
- A project which was already rejected by the Conseil.
- Incomplete applications.
Projects
Eligible
- Realize a research and creation project, including preliminary research, development and technical testing or experimentation, in an innovative context.
- Presentation and dissemination of the artist’s work.
- Participation in workshops or attendance at a conference, seminar, symposium or colloquium held in conjunction with an artistic or literary presentation or event.
- Participation in a resourcing workshop hosted by an organization or a resourcing activity conducted by a resource person.
- Any other project leading to the recognition of the artist or writer and his work.
Ineligible
- A project carried out in conjunction with an undergraduate or graduate university program. Students who are registered in a university program at the time of the application are required to submit a letter from the educational institution attesting that their projects are separate from their training programs.
- A project related to the university research and educational publishing sectors.
- A project aimed at starting up a business or creation workshop designed for strictly commercial purposes.
- A project aimed at the realization of a business or marketing plan.
- A project of a didactic or historical nature.
- A project related to a fundraising campaign.
Expenses
Eligible
- Creation expenses, attributable to the artist applicant.
- Research expenses.
- Expert’s fees, including honoraria.
- Fees for participant artists and collaborators (excluding the artist applicant).
- Production expenses such as workshop rental, expenditures for materials, equipment rental.
- Insurance.
- Transportation expenses.
- Travel-related expenses.
- Living expenses (hotel and meals).
- Promotion expenses.
The purchase of specialized equipment is eligible solely with regard to equipment required to carry out the project that cannot be rented or whose purchase price is lower than the rental price. Supporting documents must be submitted.
Only costs incurred from the start of the project will be considered eligible.
Ineligible
- Fees above and beyond artistic production expenses.
- Operating expenses of the organizations that participate in the project.
- Expenses stemming from the establishment of an organization's infrastructure (office rental, installation of a telephone, etc).
- Capital costs and renovation and construction costs.
- Training expenses.
Maximum amount
The maximum amount of financial assistance may not exceed $20,000. The amount accorded may not represent more than 80% of the total cost of the project.
If the real cost of the project results in exceeding the relative scale of the maximum amount of financial assistance, the partners can request reimbursement of the amount in excess.
The Conseil and the partners cannot award a grant in respect of the same expenses related to a project already supported under another program of the Conseil or any other organization whatsoever.
Financial support is available for artists with disabilities with a view to ensuring access to CALQ's services. Please complete the relevant section of your official form if you would like to submit an application.
Evaluation of applications
Evaluation criteria
- Artistic quality of the work
- Interest and relevance of the project
- Feasibility of the project
Process
Grant applications are evaluated by selection committees, the majority of whose members as per the agreement must originate from the identified territory. They must be familiar with the arts and literature scene on their territory and be recognized in the cultural milieu for their expertise.
All applications are assessed on their merit, in light of the specified objectives and evaluation criteria. The selection takes into account both the comparative value of the projects and the funds available. During the committee’s selection process, the members make recommendations to the Conseil’s board of directors and to its financial partners for ratification.
All decisions are final and are not subject to appeal.
Three months after the announcement of the results, the Conseil makes available the names of the members of a selection committee.
Ethics
Board members, employees and members of juries and committees of the CALQ are subject to Codes of ethics and professional conduct This link will open in a new window. All must act in good faith in performing their duties and refrain from taking part in any discussion concerning a grant application that risks creating a conflict of interest. Confidential or privileged information transmitted to them may not be used for personal reasons.
Decision
The Conseil will informs the applicant of its decision approximately three months after the application deadline.
An applicant registered for Mon Dossier CALQ will receive an email inviting him to consult his online file to find out the result.
If the application is successful, along with the announcement letter the applicant will receive a document describing the terms and conditions governing the use of the grant.
If the application is unsuccessful and the applicant is not registered for Mon Dossier CALQ, the Conseil will communicate its decision in writing.
After receiving the results, the applicant may request the jury's or the evaluator's general rankings of the project for each evaluation criterion.
The CALQ wishes to reiterate that its decisions are final and without appeal. No form of verbal abuse, harassment or intimidation towards its team after a decision is rendered, nor at any point in the application process, is tolerated.
Presentation of the application
Registration
November 22, 2023
An applications filed for this grant program will be treated in the 2023-2024 fiscal year.
This program is updated each year. Please ensure that you have the version for the current year.
The date of submission online is deemed to be the date of receipt of the application. Incomplete applications and those submitted after the application deadline are not accepted.
The Conseil sends an email acknowledgement of receipt. Applicants registered for Mon Dossier CALQ can track the progress of their grant application file’s processing directly in their online file.
Apply online
Mon dossier CALQContents of the application file
The required file contents are detailed on the application form. Letters of recommendation are not submitted to the jury.
Subject to the provisions of the Act respecting Access to documents held by public bodies and the Protection of personal information, the Conseil respects the confidentiality of the documents and information in its possession and of those sent to it.
Obligations and reports
Awarding of grants
The amounts granted reflect the funds available, the budgets submitted and the eligible expenses.
In accordance with tax legislation, a grant recipient is bound to declare the amount of the grant awarded. A tax statement will be produced for each grant recipient and the list of supported artists will be submitted to the Revenue Ministry.
By cashing a grant cheque, the artist enters into a commitment to carry out the project planned and comply with the conditions governing the use of the grant.
For further information…
The grant recipient has three years from the application registration date to complete the project supported. The end of this period is the project expiry date. Should the artist fail to comply with this condition, the Conseil may demand repayment of the amount disbursed. Moreover, should the artist die or be disabled prior to completion of the anticipated activity, the Conseil may demand repayment of the grant prorated to the state of advancement of the activity.
Research results, as well as any rights an artist may hold on any work, specification, drawing, document, plan, report, datum, invention, method or process produced in conjunction with the program remain the property of the artist. However, the Conseil and the partners may reproduce certain of these documents for the purposes of internal management and promotion.
Report on the use of a grant
The grant recipient undertakes to submit a detailed report on the use of the grant or the results of the research and a summary of expenses incurred, using the Report on the use of the grant form provided by the Conseil. This report must be submitted within three months after the end of a project. To be eligible to submit a new application, a grant recipient must have submitted the reports on the use of grants for all projects that have reached their end date, and these reports must be approved by the Conseil. The official project end date is determined by the candidate upon registration.
Visibility and use of the Conseil’s logo
The grant recipient that receives financial assistance must mention the name of the program on all promotional and information documents related to the project. The logos of the Conseil and those of other financial partners must also appear, and this, in conformity with the standards governing the use of logos in effect.
Grant recipients must use the logos in the following documents, if applicable: invitations, promotional brochures, exhibition catalogues, performance programmes, recording covers or booklets, audiovisual material used for promotion, the credits of a work, press releases, a mention on the artist’s website, and so on.
All the logos must be of an equivalent dimension. In a horizontal sequence, the Conseil's logo should appear first on the left, followed by those of the other financial partners. To identify these, please refer to the header for the corresponding program. In a vertical sequence, the same order is followed from the top.
The grant recipient that receives financial assistance must comply with Standards governing the use of the Conseil's logo This link will open in a new window.
The logos must not be altered in any way.
To obtain the logos for the Conseil and its partners, grant recipients should communicate with the communications coordinator (contact information is listed under the “Presentation of the application” heading for the program concerned).
Further eligibility
Failure to comply with any of the foregoing conditions may jeopardize an artist's eligibility to submit a subsequent application.
Tools and references
Forms
Important
The Conseil will not be accepting applications by mail until further notice. Mon Dossier CALQ This link will open in a new window is the favoured channel for transmitting an application.
If this transmission mode is not available for the present programme or if you cannot use it, the Conseil will receive the application file by WeTransfer. Instructions for sending are provided on the Application form – Proposal description.
Reference documents
- Frequently Asked Questions This link will open in a new window
- Code of ethics and professional conduct governing jury and committee members and assessors hired by the Conseil des arts et des lettres du Québec (65 KB)
- Glossary This link will open in a new window
- Act respecting Access to documents held by public bodies and the Protection of personal information This link will open in a new window
- Immigration and Refugee Protection Act This link will open in a new window
- Act respecting the professional status and conditions of engagement of performing, recording and film artists This link will open in a new window
- Act respecting the professional status of artists in the visual arts, arts and crafts and literature, and their contracts with promoters This link will open in a new window
- Policy governing juries, committees and assessors (365 KB)
The masculine form used in this document is understood to designate men and women equally.