Call for projects in partnership with Place des Arts
Introduction
Please note that the submission period for this program is over. The documentation is provided for information purposes.
IMPORTANT: This program is not available through Mon dossier CALQ. You must complete the grant application form available on the "Presentation of the application" section.
Before submitting an application, artists are advised to read the program over carefully. If you have any questions after reading the program or if there is anything else you would like to clarify, please email or phone the program manager. The manager can also provide information and advice on how to present your project and what to include in your application.
Foreword
The Conseil des arts et des lettres du Québec (CALQ) is proud to have partnered with Place des Arts (PDA) since 2016-2017 to enable the production of digital works exhibited in the Espace Culturel Georges-Émile-Lapalme.
Located inside Place des Arts, the Espace culturel Georges-Émile-Lapalme is a large indoor public space frequented by hundreds of thousands of visitors each year.
Thanks to this partnership, 12 digital works have been produced and broadcasted at Place des Arts.
Objectives
The call for projects for the creation of digital works is designed to:
- Support and stimulate the creation of digital works.
- Offer artists an exciting exhibition platform.
- Contribute to the visibility and dissemination of new digital works in public space.
Target applicants
Professional artists in digital arts, film and video and visual arts at least two years of professional artistic practice in Québec or abroad are eligible to apply.
The number of years of professional artistic practice is determined taking into account the applicant’s overall career and includes the number of years of practice in another discipline.
To be eligible, the applicant must satisfy the General criteria and conditions for this program.
Details of the financial support
- The CALQ awards up to $15,000 per project.
- Support is awarded following analysis and acceptance of the application, in the form of a one-time, non-recurring grant.
Place des Arts, which commissions the work, will award grant recipients up to $10,000 (including tax, if applicable) per project. The artist shall grant PDA an exclusive licence for all rights for public representation and use of the work for educational, promotional, and media relations purposes, including Internet, for a minimum of twelve months.
Eligibility
General criteria
To be eligible, the applicant must:
- have presented a body or a series of works publicly, in venues and/or a context recognized by his peers. These works must have been produced independently of his training or subsequent to it.
- In film and video: have participated as a production designer, director or screenwriter in at least one independent production.
If an applicant submits a project in a discipline other than the one in which he normally pursues his career, his project must satisfy the eligibility criteria for the new discipline in which he is applying for a grant.
Discipline
Visual arts
The visual arts encompass painting, sculpture, engraving, photography, drawing, illustration, mixed techniques, installations, comic strips, performance, textile arts or any other form of related expression.
Profile
Professional artist
Artists must have at least two years of professional artistic practice in Québec or elsewhere.
The number of years of professional artistic practice is determined taking into account the applicant's overall career and includes the number of years of practice in another discipline.
Professional artist
To be eligible, you must be a professional artist and have minimal experience in one of the disciplines supported by the CALQ. The CALQ considers professional artists those who:
- declare themselves to be professional artists;
- produce works or practice an art on their own behalf or offer services for payment, as creators or performers, in disciplines within the CALQ’s jurisdiction;
- have been recognized by their peers;
- publicly present or perform works at sites or in a context recognized by their peers.
For the purposes of this program, the term “artist” also includes writers, storytellers, architects and craftspersons.
Status
The applicant must be a Canadian citizen or a landed immigrant as contemplated in section 2(1) of the Immigration and Refugee Protection Act. In both instances they must normally reside in Québec and have resided there for at least the preceding 12 months.
Applicants who have resided outside Québec for two or more years are considered ineligible for the CALQ's programs, unless they have maintained their status as a Québec resident.
In this instance, it is the applicant's responsibility to demonstrate his eligibility by submitting proof of participation in Québec's health insurance plan, as administered by the Régie de l'assurance maladie du Québec.
Conditions
These rules govern all CALQ grant programs.
You can submit up to five separate applications and receive a maximum of five grants per CALQ fiscal year, from April 1st to March 31st. All applications submitted, including those deemed ineligible, are counted in the annual maximum.
Applications with a fixed date:
The fiscal year a grant application falls under is indicated under the application date for each program in the ''Presentation of the application'' section. You can only submit one application per registration.
Apply any time:
Travel, Circulation of Works Within Québec, Circulation of Works Outside Québec:
Applications submitted between March 1st and 31st inclusively are counted for the following fiscal year.
Others :
Applications received between February 24 and March 31st inclusively will be recorded in the following fiscal year.
You may not have more than three projects being considered, supported or under way at the same time.
If you have received financial support from one of the CALQ’s grant programs, you must produce a Grant Use Report. This report must be submitted and approuved by the CALQ within three months after the completion of a project. The official end date for the project is the date you set when applying.
Failure to meet deadlines for the submission of projects will render your application ineligible.
Ineligibility
- Projects carried out under the supervision of an educational program are ineligible.
- A project that has already been rejected by the CALQ is ineligible for this program.
- A group legally constituted as a not-for-profit or profit-making company or general partnership is ineligible for this program.
- Incomplete applications.
Eligible expenses
- Candidate's remuneration.
- Research expenses.
- Fees for participant artists (excluding the artist applicant).
- Production expenses such as workshop rental, expenditures for materials, equipment rental, and expenses arising from service contracts and other expenses.
- Living expenses (hotel and meals) to a maximum of $125 per day in Canada and $200 per day outside Canada for up to 15 days.
- Ground and air transportation expenses.
- Travel-related expenses such as vaccinations, visas, insurance, etc.
The purchase of specialized equipment is eligible solely with regard to equipment required to carry out the project that cannot be rented or whose purchase price is lower than the rental price. Supporting documents must be submitted.
Nature of the project
- The lenght of the work is a minimum of 2 minutes and a maximum of 4 minutes.
- Works will be produced according to a schedule established by the PDA and the artist. They must be delivered by December 2025 at the latest.
- The digital work will be exhibited in the multimedia area – the Mosaic – set up in the hallway of the Espace Culturel Georges-Émile-Lapalme, according to a schedule established by Place des Arts.
- An agreement will be established between the recipient artist and PDA and will indicate the terms of payment for the grant.
- Take into account the limitations of the multimedia device provided by Place des Arts, made up of 35 HD monitors (46 by 55 inches) and VersaTubes (light tubes).
- Produce a work on the Mosaic using a graphics program such as Adobe After Effects. PDA provides the After Effects template to enable you to adapt your visual material to the Mosaic.
- Provide a storyboard of the project.
The candidate must respect the detailed technical specifications (689 KB) (732 Kb) (PDF) and is invited to see the mosaic board (338 KB) (65 Kb) (png) before designing their project.
Financial support is available for artists with disabilities with a view to ensuring access to CALQ's services. Please complete the relevant section of your official form if you would like to submit an application.
Evaluation of applications
Evaluation criteria
- Artistic quality of the project
- Relevance of the project with respect to the dissemination context
- Feasibility of the project
Process
Applications are evaluated by a selection committee whose members are recognized for their expertise in their field and who are familiar with the arts milieu in their discipline.
During the committee’s selection process, the members make recommendations to the CALQ's board of directors for ratification. Decisions are final and are not subject to appeal.
Three months after the announcement of the results, the CALQ makes available the names of the members of a selection committee.
Ethics
Board members, employees and members of juries and committees of the CALQ are subject to Codes of ethics and professional conduct This link will open in a new window. All must act in good faith in performing their duties and refrain from taking part in any discussion concerning a grant application that risks creating a conflict of interest. Confidential or privileged information transmitted to them may not be used for personal reasons.
Decision
The CALQ will inform you of the decision regarding your application approximately three to four months after the application deadline.
If you register for Mon dossier CALQThis link will open in a new window, you will receive an email informing you to check your online file for the decision.
If your application is accepted, with the confirmation letter you will receive a document that outlines terms and conditions for the use of the grant.
If your application is declined and you have not registered for Mon dossier CALQ, the CALQ will communicate its decision in writing.
After receiving results, you may receive, upon request, the general ratings for your project made by the selection committee for each of the evaluation criteria.
The CALQ wishes to reiterate that its decisions are final and without appeal. No form of verbal abuse, harassment or intimidation towards its team after a decision is rendered, nor at any point in the application process, is tolerated.
Presentation of the application
Registration
Application Deadline: March 26, 2025
An application filed for this program will be treated in the 2025-2026 fiscal year.
Incomplete applications and those submitted after the application deadline are not accepted.
The CALQ sends an email acknowledgement of receipt. Applicants registered for Mon dossier CALQ can track the progress of their grant application file’s processing directly in their online file.
Contents of the application file
The required file contents are detailed on the application form. Letters of recommendation are not submitted to the evaluation commitee.
Subject to the provisions of the Act respecting Access to documents held by public bodies and the Protection of personal information, the CALQ respects the confidentiality of the documents and information in its possession and of those sent to it.
Important
The CALQ will not be accepting applications by mail. Mon dossier CALQThis link will open in a new windowis the favoured channel for transmitting an application and for finding out the status of your file. Please note that from now on, to access Mon dossier CALQ and submit an application, you must log in via the Government Authentication Service This link will open in a new window. This authentication method replaces clicSÉQUR – Citizens.
If this transmission mode is not available for the present program or if you cannot use it, the CALQ will receive the application file by WeTransfer. Instructions for sending are provided on the Application form – detail project.
Obligations and reports
Awarding of grants
- The CALQ determines the amounts awarded taking into consideration the funds available, budgets submitted and eligible expenses.
- The grant will be disbursed in the month following the announcement. However, to proceed with a payment, the CALQ must be informed of the grant recipient's social insurance number. In accordance with tax legislation, a grant recipient is bound to declare the amount of the grant awarded. The CALQ issues a tax slip to each grant recipient and submits the list of grant recipients to the ministère du Revenu.
- For the studio and studio-apartment residency program, the grant will be disbursed two months prior to the beginning of the residency.
- For the studio and studio-apartment residency program, the artist selected undertakes to comply with the applicable conditions and rules, whether communicated by the host organization or the institution overseeing the residency or posted on their website, as the case may be.
For further information…
- The CALQ cannot support the same project more than once. Moreover, the CALQ may not award a grant in respect of the same expenses related to a project already supported under another program of the CALQ or any other organization whatsoever.
- By cashing a grant cheque, the artist enters into a commitment to carry out the project planned and comply with the conditions governing the use of the grant.
- The grant recipient has three years from the application registration date to complete the project supported. The end of this period is the project expiry date. Should the artist fail to comply with this condition, the CALQ may demand repayment of the amount disbursed. Moreover, should the artist die or be disabled prior to completion of the anticipated activity, the CALQ may demand repayment of the grant prorated to the state of advancement of the activity.
Report on the use of a grant
The grant recipient undertakes to submit a detailed report on the use of the grant or the results of the research and a summary of expenses incurred, using the Report on the use of the grant This link will open in a new window form provided by the CALQ.
This report must be submitted and approved by the CALQ within three months after the end of a project. The official project end date is determined by the candidate upon registration.
Visibility and use of the CALQ’s logo
- When the project results in public activities such as exhibitions or publications, the CALQ's logo or a mention of its contribution must appear on any documentation, promotion or advertising materials.
- The grant recipient must comply with Standards governing the use of the CALQ's logo This link will open in a new window.
Further eligibility
Failure to comply with any of the foregoing conditions may jeopardize an artist's eligibility to submit a subsequent application.
Tools and references
Reference documents
- Code of ethics and professional conduct governing jury and committee members and assessors hired by the Conseil des arts et des lettres du Québec (65 KB)
- Glossary This link will open in a new window
- Act respecting Access to documents held by public bodies and the Protection of personal information This link will open in a new window
- Immigration and Refugee Protection Act This link will open in a new window
- Act respecting the professional status of artists in the visual arts, film, the recording arts, literature, arts and crafts and the performing arts This link will open in a new window
- Policy governing juries, committees and assessors (365 KB)